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Documentation for TapTotal 1.2g
A stand-alone handy Time Billing & product sales invoice program for the iPhone, Android, Palm OS, iPad, BlackBerry, Windows Mobile, Symbian, etc. TapTotal was originally written for Palm, but HandBase now runs on most mobile devices, so TapTotal does too.
TapTotal is a quick and accurate way for the mobile professional to answer the question; "What do I owe you?"
TapTotal is designed for mobile professionals who bill by the hour, and need to calculate the invoice amount right now. TapTotal also supports adding in item sales as well as travel charges. TapTotal can let you select your clients from a list to save data entry (also ensure accuracy), and auto-enter the correct hourly rate and travel charge (if any). TapTotal can even accurately compute your time if you work through midnight! TapTotal can handle it.
TapTotal will help you make more money by billing accurately & fairly, without costly omissions or math errors.
In use: A Day in the Life
Let's say you have arrived at the client's site, and you are getting out of your car. Flip open your Palm, and launch TapTotal. Unless you're a frequent user of the memo pad, I suggest configuring your Memo pad button to open HanDBase. Push the "New" button to make a new record for a new appointment. Notice that the time & date are auto-entered for you. (You may change them if you need to). Enter the first few letters of your client's name. Tap on the first field label: "Name". This will open the Rates list so you may scroll thru and tap on the person or company you are about to begin work for. Notice that TapTotal auto-enters the hourly rate for you, which it found in the Rates database. (you can write over it if you need to). If you charge a travel fee, use the pop-up menu to select it or write it in. You may now power off your Palm, and begin your work.
Good uses for Filters:
When in List View you can run reports very easily by clicking on the column title, and selecting "run Report". Generally the "Sum" is the number you're looking for. Do not select "Hide Field" or it will disappear from the list view. (Until you use the database properties to make it visible again, not possible in the Demo). Note that the reports are run only on the records in the list view, not the entire database.
Useful reports include:
Due$, Sum. so you know what your gross is for the time period.
Hours#, Sum. so you can know the total hours you have worked for the time period (as displayed in the list view), and the average hours per appointment.
Hour$, Sum. So you know how much money you made for your time (not counting travel or items sold), or the average per appointment.
TapTotal makes use of the Palm Sync "Back up" conduit, so your data will be safely transferred into your computer during a Hot Sync. You'll find it stored in the folder:
If you are interested in seeing HanDBase sync directly into a desktop database, (perhaps even FileMaker Pro!) well, so am I. Let DDH software know and maybe it will happen someday. But for now, TapTotal is designed as a stand-alone handheld invoicing solution for use away from the office. It can do it's own calculating, so it doesn't need a desktop application.
In the meantime, you can extract the data from your TapTotal back up with another shareware product called HanDBase Desktop (for Mac). It's only $10, and can convert the backup files found in your "Palm/users/yourname/backup folder" into a tab-delimited or csv file that is readily importable into any desktop database or spreadsheet. You can also use this to import delimited data into TapTotal. you may find this especially useful if you have a long client list and want to avoid manually entering it into the Rates database. There are a number of other conversion packages available for all the major platforms, Mac, Win98/95/NT, dos, Unix, Linux, etc.
Printing without a desktop computer:
With the possible addition of printing software for your handheld device, you can print directly to a number of IR or wireless printers.
Why? A short story.
I created TapTotal for myself, because I (frequently) work my brains out for too long without breaks, and get too hungry to do time based math in my head. Being tired, I would round down the times way too much just trying to make the math easier. I made all sorts of on the spot billing mistakes (always in the customer's favor) that cost me $34.50 here, $27.32 there, and it's just too embarrassing to correct later. (Yes, trust me to work on your computer, but I can't add or multiply...) Especially if I undercharged someone by giving them the wrong hourly rate! (Augghhh! Then they might expect (usually lower) rate next time!) I was surprised that the were no programs for the Palm that already did this. So I bought a book on Palm Programming determined to learn to program and fix my problem. Just in time, I discovered HanDBase, the application toolbox I needed to make a real handy invoice program that I could depend on. One that could actually do math! Even time-based math. JFile can't do that.
How to tell if you need TapTotal:
... You need TapTotal!!!
I hope you like TapTotal!